We would all like to take Larry the Cable Guy’s advice and “Get ‘er done,” but sometimes that is a whole lot easier said than done. And it seems that the more people you mix into the equation, the more difficult it is to do.
At the end of the day, it is a great feeling to know that we have actually accomplished something. While that should be a given, it really isn’t. Too often we waste time in meetings that never go anywhere. Discussions meander from one topic to the next and in the end, no one is really sure what needs to be accomplished and by whom. At the end of the meeting, people scatter like a handful of bb’s dropped on the floor, hoping that no one will call them back to assign a task. This all leads to a marked distaste for meetings, but more importantly, it leads to apathy and a lack of confidence in one another. The 8-Step process outlined below can be the cure for this problem
On the other hand, perhaps you are just looking for a way to ensure that you personally get more accomplished at home or work. By modifying the 8-Step Process for personal use, it will help you accomplish more with less stress and more confidence.
It works! We use it ourselves and have used it with many clients with great success. Give it a try and see how it improves your productivity and makes your life just a bit simpler…
1. What needs to be accomplished? (This should be broken down to include the individual steps needed for task accomplishment. For example, if what needs to be accomplished is to plan a party, this process should be performed for each task – Music, decorations, food, etc).
2. Who is responsible?
3. When will it be started?
4. When will it be complete?
5. What resources are required? (Money, time, a team to assist, training, etc.)
6. How will you measure results? (Without this, you cannot know if you are successful.)
7. How will results be communicated? (IE – We will report progress in a weekly email and to the employees. We will include the results in a mailing to all of our customers.)
8. How will you monitor for opportunities for improvement? (This is what makes the process closed-loop. Even if the outcomes are successful, it is a best practice to continue to monitor for opportunities to make additional enhancements.)
If you need any help on how to use this, let us know.